Office Coordinator/Administrative Assistant Indianapolis

Horner Industrial Group
December 6, 2018
Job Type


Office Coordinator/Administrative Assistant


Horner Fan and Fabrication is seeking an office coordinator at its fabrication shop just east of downtown Indianapolis.  This position is scheduled 7:30a to 4:30p Monday through Friday


Responsibilities of this role include:

  • Answer phones using computer based phone system; route calls to appropriate person or department within the organization and its outlying locations.
  • Greet customers, visitors and other office guests.
  • Regular interaction with staff members across all locations and departments
  • Prepare quotes for shop
  • Enter Labor Hours into ERP system and timekeeping databases
  • Enter Material use into ERP data system
  • Create Purchase orders for job materials as required
  • Coordinate with customer on pickup or deliveries
  • Create shipment paperwork
  • Pull ERP data system paperwork to prepare jobs for pricing
  • Process Jobs thru the invoicing process
  • Obtain payment info from Customer (PO, credit card, etc.)
  • Work with corporate AR to resolve errors / customer order issues
  • Work with corporate AP to resolve errors / purchase order issues
  • File Jobs and PO’s (both hard copy and electronic)
  • All other duties as assigned


Skills and experience desired:

  • High School Diploma or Equivalent
  • 1 – 3 years of general office experience (experience with mfg. environment is a plus)
  • Must demonstrate basic proficiency with computer software, including Microsoft Office products; prior experience with ERP system(s) is preferred but not required
  • Must demonstrate good communication and organizational skills
  • Must be able to perform essential functions of job, with or without reasonable accommodations.


Horner offers a competitive wages, benefits package, and 401(k) Plan.  To learn more about us,    visit our website at   Resumes may be emailed to, or you may apply in person at 2045 E. Washington Street,         Indianapolis, IN.  Horner Industrial Group is an Equal Opportunity Employer.

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